Job Summary:

FIRST Chesapeake is seeking a dynamic and organized Operations Associate to join our team. This entry-level position is perfect for recent college graduates, particularly FIRST Alumni, who are eager to apply their skills in a fast-paced nonprofit environment. The role involves supporting operational efficiency, managing financial tasks, and enhancing stakeholder engagement.

Key Responsibilities:

• Financial Management: Manage financial operations using QuickBooks Online, including budget tracking and financial reporting.
• Operational Support: Assist in day-to-day operations across various departments to ensure smooth and efficient functioning.
• Process Improvement: Identify and implement process enhancements to increase organizational efficiency, including updating operating material for the current year. 
• Database Management: Assist in the tracking and maintenance of FIRST Chesapeake’s CRM database via Salesforce.
• Compliance and Documentation: Aid in maintaining compliance with nonprofit regulations and managing compliance documentation.
• Project Coordination: Support project management efforts to ensure timely completion of organizational objectives.
• Logistics Support: Assist with logistics and procurement to ensure resources are effectively utilized.
• Event Financial Management: Manage payments to event hosts and ensure that deposits are made promptly.
• Team Registration Management: Manage payments from teams for registration of competitive play during season.
• Grant Reporting: Assist with the preparation and submission of grant reports, ensuring accuracy and compliance with grantor requirements.
• Reporting: Produce regular reports detailing operational activities, financial status, and project outcomes.

Qualifications:

• Bachelor’s degree in Business Administration, Nonprofit Management, or a related field. Recent graduates are encouraged to apply.
• FIRST Alumni preferred, demonstrating teamwork and problem-solving skills developed through FIRST competitions.
• Experience with QuickBooks Online or similar financial management software is highly desirable.
• Experience with CRMs, especially Salesforce, is highly desirable. 
• Strong organizational skills with the ability to manage multiple tasks and projects simultaneously.
• Excellent communication skills, both written and verbal.
• Capable of working effectively both independently and as part of a team.
• Enthusiastic and eager to learn and grow within the nonprofit sector.

Work Conditions:

• Primarily based in Virginia, Maryland, or the District of Columbia with options for partial remote work. Preference will be given to candidates located in Maryland and DC Metro area. 
• Standard business hours with flexibility required during peak project times or special events.
• Ability to stand for extended periods and lift 50 lbs. 
• A supportive learning environment geared towards professional growth and development.

Benefits:

• Competitive salary range of $40,000 to $50,000 annually, commensurate with experience.
• Paid annual and sick leave in accordance with organizational policies.
• Opportunities for professional development and advancement.
• Eligibility for organizational benefits, including 401(k) contributions.

Performance Evaluation:

• Regular performance evaluations by the Executive Director, focusing on growth, learning outcomes, and overall contributions to the organization.

To Apply: Email resume, salary requirements, and cover letter to [email protected]. Subject Line: FIRST Chesapeake Operations Associate. Positions will be filled as soon as the ideal candidate is identified.