FIRST Chesapeake FTC Qualifier Registration App Team Guide

ftc-registration.firstchesapeake.org

Support: ftc-teams@firstchesapeake.org

This guide walks you through everything you need to register your team, submit qualifier preferences, and manage your assignments in the FIRST Chesapeake FTC Qualifier Registration app.

Logging In

First Time Logging In

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Before your first login, you will receive an email at the address listed in your FIRST dashboard from ftc-teams@firstchesapeake.org with a magic link to set up your account. If you don’t see it in your inbox, please check your SPAM folder. If it went to your SPAM folder, please mark it as NOT SPAM. Click the link in the email. You will be taken to a page to create your password. Once your password is set, log in using your email address and password from that point forward.

Don't see the setup email?

Check your spam or junk folder. The email comes from ftc-teams@firstchesapeake.org. If you still cannot find it, contact ftc-teams@firstchesapeake.org for help.

Forgot Your Password?

If you forget your password, contact ftc-teams@firstchesapeake.org and staff will reset it for you.

Lead Coach 1

As LC1 you have the ability to add additional coaches to your account and reset their passwords directly from your dashboard. If you forget your own password, contact ftc-teams@firstchesapeake.org.

Multiple Coaches

LC2 will receive their own setup email and can log in using their own email address and password. LC1 can add additional custom users on the account. LC1 can manage other users and reset their passwords from the dashboard.

Policy Acknowledgment

Before accessing your team's dashboard, you will be asked to acknowledge the Event Participation Policy, Code of Conduct, Volunteer Requirement Policy, and Sporting Ethics & Behavior Guidelines (Game Manual §1.5). Read each document and check the box to confirm. You only need to do this once per season.

If you coach multiple teams, all of your teams will be listed when you acknowledge the policies. A single acknowledgment applies to all of your teams at once — you do not need to log in separately for each team to complete this step.

Tip

If you close the page before completing this step, you will be asked again the next time you log in.

Your Team Dashboard

Once logged in, you will see your team's dashboard. At the top you will see your current eligibility status.

If you coach multiple teams, you will first be asked to select which team you want to view. Once logged in, you can easily switch between your teams at any time using the team switcher at the top of your dashboard.

Status	What it means
FIRST Chesapeake Paid	Your registration fee has been received
FIRST Inspires Paid	Your FIRST Inspires fee has been received
Competition Ready	Your team has been marked as Competition Ready
Not Yet Eligible	One or more required payments are still pending

Violation Flag

If your team has been flagged for an Event Participation Policy violation from a prior season, you will see a notice at the top of your dashboard.

What a violation flag means

Your team will be placed at the end of the lottery order — you will still participate, but you are more likely to be placed at a less preferred qualifier. Contact ftc-teams@firstchesapeake.org with any questions.

Registration Payment

If your team has not yet paid the FIRST Chesapeake registration fee, the Registration section will appear on your dashboard.

Paying by Credit Card

• Select the team(s) you want to register — if you coach multiple teams, all of them appear here

• Click Pay by Credit Card

• You will be redirected to a secure Stripe checkout page

• Enter your card details and complete payment

• You will be returned to your dashboard and your team will be marked as registered

  
  

Paying by Purchase Order

• Select the team(s) you want to register

• Click Pay by Purchase Order

• Enter your PO number

• Click Submit PO

Your registration will show as pending until FIRST Chesapeake staff confirms receipt of the purchase order. Click Get Invoice on your dashboard to download it.

Coaches with multiple teams

You can register all of your teams in a single payment. All teams you coach that are not yet registered will appear in the list. Select each one you want to include before proceeding to payment.

Once your registration is paid, a green Registered badge will appear and a Get Receipt link will be available to download your receipt.

Qualifier Preferences - Round 1

When the preference window is open, you will see a Qualifier Preferences card on your dashboard. This is where you rank your preferred qualifier events for Round 1.

• You can submit up to the max number of preferences, ranked from most to least preferred

• You must submit the minimum number of preferences listed to be included in the lottery

• You can change your preferences any time while the preference window is open

• Once the window closes, preferences are locked

How to Submit Preferences

1.  Use the menu to select your 1st, 2nd, 3rd, 4th, 5th, etc choice qualifiers

2.  Click Save Preferences

3.  You will see a confirmation that your preferences were saved

Sibling Groups — Multi-Team Coaches

If you coach multiple FIRST Chesapeake teams, you can form a sibling group so your teams are placed at the same qualifier together.

If you coach teams that will be attending different events, you can create more than one sibling group. Each sibling group submits its own set of preferences and enters the lottery independently. For example, if you coach three teams that will attend the same events and one team with different preferences, you would create one sibling group for the three teams and register the one team separately.

How to Create a Sibling Group

1.  Look for the Sibling Teams card on your dashboard — it appears automatically if you have other eligible teams with the same LC1 email

2.  Click Create Sibling Group

3.  Read the confirmation notice carefully — grouping your teams means the qualifier must have       enough open spots for all of them at once, which may reduce the chance of landing at your top choice

4.  Add your other teams to the group using the Add buttons 

Important Rules

• Sibling groups can only be created or changed while the Round 1 preference window is open

• Once the Round 1 preference window closes, your sibling group is locked and cannot be changed

• All teams in a sibling group must be paid before joining

• Groups are capped at 6 teams — if you coach more than 6 teams, you can create a second sibling group

• Each sibling group submits its own shared preferences and enters the lottery as one unit

During Round 2

You will see a read-only list of your group members but cannot make changes. Once sibling groups are established in Round 1, they cannot be changed for Round 2. 

Sibling Team Card

Sibling Group Note

Adding Sibling Teams and Preferencing - Click the Blue Add Boxes

Save Preferences

Qualifier Assignments - Lottery Results

After the admin publishes lottery results, log in to see your assignment. You will see one of the following:

Status	What to do
✅  Placed	You have been assigned to a qualifier. The event name, date, and location will be shown. No action needed.
⏳  Pending	You were not placed in any of your preferred qualifiers. You will see a suggested qualifier — you can accept it or choose any other available qualifier from the list.

⚠️  Important: Your self-selection is final once made. Choose carefully — you cannot change it after submitting.

If no qualifier works for your team's schedule, you may choose not to register for a second qualifier. Contact ftc-teams@firstchesapeake.org if you need assistance.

Not Placed Note 

Qualifier Preferences - Round 2

Round 2 works exactly the same as Round 1. When the Round 2 preference window opens, submit your preferences for your second qualifier assignment.

Fairer lottery order in Round 2

Teams that drew a low position in Round 1 are automatically moved to the top of the Round 2 lottery order. This ensures every team gets a fair chance across both rounds.

Optional Third Qualifier

After Round 2 placements are published, FIRST Chesapeake may open a third qualifier option. If available, you will see a Third Qualifier card on your dashboard.

• Spots are first-come, first-served

• You will only see qualifiers that do not conflict with your existing assignments by date or weekend and have spots available.  

• Pay by credit card through the app. PO’s may NOT be used for 3rd plays. 

Important

The third qualifier fee is non-refundable. Qualifiers that conflict with your existing Round 1 or Round 2 assignments by date or weekend will be shown as unavailable and cannot be selected. Qualifiers that are full will be shown as Full.

Once registered, your third qualifier appears on the dashboard with a Get Receipt link.

District Championship

If your team advances to the FIRST Chesapeake District Championship, you will see a congratulations banner on your dashboard. From there you can pay the championship fee by credit card or submit a purchase order.

Paying by Purchase Order

If your school or organization pays by purchase order instead of credit card, follow these steps:

1.  Obtain a PO from your school or organization made out to FIRST Chesapeake

2.  Log in and click Pay by Purchase Order on the relevant payment card

3.  Enter your PO number and submit

4.  FIRST Chesapeake staff will confirm your PO when payment is received — your team will be marked as paid at that point

Documents and Receipts

Receipts and invoices are available directly from your dashboard:

• Registration receipt — appears on the registration card after payment is confirmed

• Registration invoice — appears if you submitted a purchase order that is pending

• Third qualifier receipt — appears on the 3rd qualifier card after registration is confirmed

• Championship receipt — appears after championship payment is confirmed

Click Get Receipt or Get Invoice on the relevant card to open. Click File -> Print to print to your receipt or invoice. 

Frequently Asked Questions

I did not receive my setup email.

Check your spam or junk folder. The email comes from ftc-teams@firstchesapeake.org. If you still cannot find it, contact ftc-teams@firstchesapeake.org for help.

I forgot my password.

If you are LC1, contact ftc-teams@firstchesapeake.org and staff will reset it for you. If you are an LC2 or additional coach, your LC1 can reset your password from their dashboard.

How do I add another coach to my account?

Log in as LC1 and go to your dashboard. You can add additional coaches and manage their access from there. Each new coach will receive a setup email with a magic link to create their password.

Can I change my qualifier preferences after submitting?

Yes, as long as the preference window is still open. Go back to the Preferences section and update your ranking, then click Save Preferences again. Your most recent submission is what counts.

Can I change my qualifier assignment after the lottery?

Contact ftc-teams@firstchesapeake.org. Moves are handled by FIRST Chesapeake staff on a case-by-case basis.

I am pending — what do I do?

Select a qualifier from the list shown on your dashboard. Any qualifier with open spots is available to you. If you are in a sibling group, your group leader can make the selection for all members.

I coach multiple teams. Do I need to log in separately for each?

No. When you log in with your email address, all teams you are associated with will be accessible. Use the team switcher at the top of your dashboard to move between teams.

Something looks wrong with my registration or payment status.

Contact ftc-teams@firstchesapeake.org with your team number and a description of the issue.

Questions? Contact ftc-teams@firstchesapeake.org